Institutional Privacy Policy

When an educational institution, society, or trust applies for membership or participates in AIMS initiatives, we collect and process the following categories of information:

• Institutional Identity Data: School or college name, parent trust/society registration number, year of establishment, medium of instruction, and minority certificate details issued by the National Commission for Minority Educational Institutions (NCMEI) or relevant State authorities.
• Administrative Contacts: Name, official designation (Principal, Trustee, Secretary, Director), institutional email address, phone number, and physical campus location.
• Academic Demographics: Aggregated student enrollment headcount, faculty strength, and board affiliations (CBSE, ICSE, State Boards, NIOS, Cambridge, IB). We strictly do not collect individual student personal identifiers or biometric records.
• Financial & Grant Data: Membership fee confirmation receipts, transaction IDs, and CSR opportunity grant application submissions.

In accordance with Section 4 of India’s Digital Personal Data Protection (DPDP) Act, 2023, AIMS collects and processes institutional data exclusively for specified, legitimate educational purposes:

AIMS does not sell, rent, or lease member data to commercial marketing agencies. Information disclosure is strictly confined to:

• Authorized CSR Partners: Where an affiliated school expressly applies for an opportunity or grant through the AIMS Portal, institutional contact and campus demographics are transmitted to the verified provider to evaluate and disburse the grant.
• Statutory & Legal Requirements: If required by Indian judicial orders, subpoenas, or official directives from the Ministry of Education or law enforcement bodies under the Information Technology Act.
• Public Directory: Basic institutional public data (school name, affiliation board, city, state, and official website) may be displayed in the verified AIMS directory for inter-school networking. Contact representative mobile numbers are masked from unauthenticated public crawlers.

In alignment with the DPDP Act 2023 rights of data principals, affiliated institutions maintain sovereign authority over their records:

• Right to Access & Rectify: Member representatives can access their authenticated Member Portal (/portal?tab=profile) at any time to update trustee records, phone numbers, email addresses, and campus details.
• Right to Erasure: In the event of voluntary membership cessation, an authorized trustee may submit a formal letter requesting complete expungement of non-statutory records from our databases.
• Grievance Redressal: Grievance requests are processed by the AIMS Legal & Secretariat Cell within 30 statutory days.